Privacy Policy

How we use your personal details: A Menu for Change Privacy Policy

A Menu for Change promises to take great care with your personal data, and we commit to protecting any personal information we obtain about you.

This Privacy Policy sets out how and why we obtain, use and protect personal information.

Who we are?

A Menu for Change is a partnership project led by Oxfam GB, in partnership with Child Poverty Action Group Scotland, Nourish Scotland, and the Poverty Alliance.

Oxfam is a registered charity in England and Wales (charity number 202918) and in Scotland (charity number SC039042). We are also a company limited by guarantee (company number 612172), and have a wholly-owned trading subsidiary (Oxfam Activities Limited, company number 00830341).

This Privacy Policy applies to all the above entities.

Oxfam’s registered address is Oxfam House, John Smith Drive, Cowley, Oxford, OX4 2JY.

This Privacy Policy relates to information which is obtained by Oxfam and for which Oxfam is the Data Controller.

What do we mean by personal data?

Unless otherwise agreed with you, we will only collect basic personal data about you, which does not usually include any special categories of personal information about you (often known as ‘sensitive personal data’). This information does, however, include the likes of your name, email address, business type, work address and job title.

How will we use your data?

We may use your personal data to:

  • Administer this website;
  • Personalise the website for you;
  • Enable your access to and use of the website services;
  • Publish information about you and/or your service on the website where you have granted your specific permission for us to do so;
  • Send you products that you have signed up for: e.g. our e-newsletter
  • Keep a record of your relationship with us;
  • Implement any instructions you give us to with regard to withdrawing consent to send marketing information

When we will get in touch

When you give us your personal details – for example, when you sign up to our newsletter, add your service to our online directory, or register for an event – you may receive follow up information from us directly relevant to this activity, including how your support is helping.

If you have provided us with consent to use your details for marketing purposes, then we may also contact you to tell you about other opportunities to get involved with the project and other ways to support us. Where you consent to us sending you marketing information, we will treat this as lasting for 2 years unless we tell you otherwise at the time. We provide easy ways to stop our marketing, and you can opt out at any time.

Keeping your data safe

A Menu for Change will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information and we will store all of the personal information you provide on its secure servers.

We will not share your data for others’ marketing purposes

Please be assured that you will not receive offers from other companies or organisations as a result of giving your details to us.

We may need to share limited information with our service providers who help us to prepare and send you our communications. However, we do not allow these organisations to use your data for their own purposes and take care to ensure that they keep your data secure, and delete it when it is no longer needed.

We will also comply with legal requests where disclosure is required or permitted by law (for example to government bodies for tax purposes or law enforcement agencies for the prevention and detection of crime, subject to such bodies providing us with a relevant request in writing).

Cookies

A Menu for Change also uses cookies. Cookies are small text files on your device (computer, smart phone etc). They are made by your web browser when you visit a website. Every time you go back to that website, your browser will send the cookie file back to the website’s server. They improve your experience of using a website, for example, by remembering your preference settings and by measuring your use of a website to ensure that it meets your needs. Cookies can also be used to show you relevant A Menu for Change content on social media services such as Facebook – these are known as ‘retargeting’ or ‘advertising’ cookies.

Other websites

This website contains links to other websites. A Menu for Change is not responsible for the privacy policies or practices of any third party.

Changes to our Privacy Policy

This Privacy Policy may be updated from time to time so you may wish to check it each time you submit personal information to us. The date of the most recent revisions will appear on this page. If you do not agree to these changes, please do not continue to use our website to submit personal information to us. If material changes are made to the Privacy Policy we will notify you by placing a prominent notice on the website.

How to stop or change how we communicate with you

If at any time you wish to stop or change how we communicate with you, or update the information we hold, please do get in touch, using one of the following options:

  • Write to: A Menu for Change, c/o Oxfam Scotland, 10 Bothwell Street, Glasgow G2 6LU
  • Email: info@menuforchange.org.uk

You can opt out of our emails by clicking on the unsubscribe link at the bottom of our messages.

Under the Data Protection Act you have the right to request a copy of the personal information we hold about you and to have any inaccuracies corrected (in line with standard guidelines for these requests we charge £10 for information requests and require you to prove your identity with two pieces of approved identification). If you would like to request a copy of this information, please write to us or email us using the contact details above.

How to make complaints about this policy or raise privacy concerns

If you would like more information, or have any questions about this policy, please contact: Data Protection Officer, Oxfam House, John Smith Drive, Cowley, Oxford, OX4 2JY.

You also have the right to make a complaint direct to the UK’s data protection authority, the Information Commissioner’s Office (ICO). The ICO can be contacted at: https://ico.org.uk/global/contact-us/

Concerns can also be logged via the ICO website.

Last updated: 24 May 2018

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